Specimen. Company letter head
Company Name: Address: Phone: Fax: e-mail:
Date: Ref. ________________
To: End Buyer via ____________
Soft Corporate Offer valid until _____
Dear Sirs/ Madam,
We are as Principal stated above legally represented by _ confirm with full legal and corporate responsibility under penalty of perjury, that we are ready, willing and able to sell the commodity as per the specifications, in the quantity and for the price, as specified in the terms and conditions as stated below:
Incoterms basis: _______
Quantity and unit: ________
Annual quantity: ________
Period of delivery:___________
Quality, condition, limits and standards: __________
Terms of delivery: ____________
Terms of Payment: (Irrevocable, Confirmed, Transferable, Documentary Letter of Credit, opened or confirmed by a A Plus bank acceptable to Seller, and payable 100% at sight against presentation of shipping documents, for the entire contract value of)
PERFORMANCE BOND: % of contract value of each shipment)
DOCUMENTS: (Following documents are requested to be presented for payment on shipment:
- Clean on board bill of lading marked "freight prepaid" and blank endorsed.
- Certificate of origin issued by or endorsed by Chamber of Commerce of the country of origin.
- Signed commercial invoice.
- Weight/packing list).
All other terms, conditions and rules, not in contradiction with the above contained in FOSFA, GAFTA, UCP 600, Incoterms 2010 latest edition
We hereby nominate Mr. ___________ as an Agent for negotiation conditions of above mentioned shipment on Sellers account.
We understand that all offers, bids and contracts are subject to a successful verification of the availability of funds by the Principal.
- Seller issues SCO
- Buyer issues ICPO
- Seller issues draft of the contract
- Buyer signs and returns the contract to Seller via e-mail.
- Seller signs and returns the contract to Buyer via e-mail.
- Seller and Buyer exchange original of the contract
- Buyer's bank opens LC within the conditions mentioned in Contract;
- First shipment commences within 30 days after seller confirms the opened L/C by the buyer.
BANKING COORDINATES: Documentary letter of credit to be opened by:
Name & Address of Bank ________________________
Tel No.________ Fax No.________
Telex No________ Swift Code_________
Buyer's Account No___________
Name and address of confirming prime bank
We look forward to receiving ICPO from Buyer.
For and on behalf of Company Name ____________.
Position in company_____________Name and Family name
Dated and Stamped on: